Peachjar Flyer Communications

VCUSD cooperates with school or community partner groups and government organizations that sponsor activities of an educational or enrichment nature for students by distributing materials electronically via Peachjar. As part of our efforts to be more environmentally friendly, embrace innovative technology, and maintain fiscal responsibility, we utilize electronic flyer delivery. Flyers are distributed through email and posted to a webpage. The following information provides instructions and the protocols for using the Peachjar electronic flyer system.

Peachjar Contacts

Phone: 858-997-2117
Website: visit peachjar.com/contact-us

Approval and Distribution Timelines

Vallejo City Unified School District distributes all outside organization flyers on Tuesday and Thursday afternoons. Please allow up to 72 business hours for the district office to approve or deny your flyer for distribution.

Approval and Eligibility Parameters

Requests for flyer distribution by all outside organizations must be approved by the VCUSD Communication Office. Flyers submitted directly to the school sites will be referred to the District Office. Flyers are distributed electronically on Tuesday and Thursday afternoons. Peachjar may charge a fee for this service. Please visit peachjar.com for details.

Outside Organization Requirements to Use the Peachjar System

In order to be eligible to use the PeachJar system, organizations must:

Be designated as a local 501(c)(3) charitable organization or a local tax exempt non-profit with a valid tax ID. All sign-ups or registrations must be done exclusively through the non-profit organization and not a for-profit partner or subsidiary.
Be a local non-profit school or community partner including, but not limited to, PTA, the City of Vallejo, youth athletics, scouting troops, and faith-based organizations, within the district boundaries.
Provide the flyer in English and Spanish.
Adheres to all VCUSD Board of Education policies.
Be age-appropriate for TK-12 students.
Contain the name and contact information of the sponsoring entity.
Be in PDF format, smaller than 3MB in file size.
Agree to let Peachjar place the following disclaimer on the flyer (exact wording): This program is not sponsored by the Vallejo City Unified School District. Approval to distribute flyers is a community service and does not imply endorsement.

Service to Students and Families

Event or information must be intended as a service directly for VCUSD students, or for their families/caregivers to indirectly benefit their students (for example, a program providing financial advice for adults does not fit within these parameters; a program that offers adults tips for how to encourage good study habits for their students, does fit in these parameters).

VCUSD Approval Requirements

All flyers must be approved by VCUSD, which retains the sole right to approve flyers.

Events must not directly conflict with VCUSD programs.

VCUSD reserves the right to request flyer edits before they are approved for distribution.

VCUSD reserves the right to limit the number of vendor submissions within a 28-day period.

VCUSD reserves the right to approve flyers from local faith-based partners that may be of interest to students and families, however, do not promote the specific beliefs of any faith-based organization.

Approval of a flyer does not imply VCUSD endorsement of any identified product and/or service

Flyers will not be approved for:

Events/offerings that are associated with for-profit services
Events/offerings with sign-up, registration, or other call-to-actions that are done through a for-profit partner or subsidiary of a non-profit organization
Organizations that claim non-profit status under the umbrella of a parent organization
Organizations with addresses listed on their non-profit or 501(c)(3) tax ID outside of Vallejo.

How to Request Flyer Approval

To request flyer approval, follow the steps below. Paper flyers will not be distributed.

Ensure that your flyer meets the VCUSD approval requirements above.
Go to peachjar.com
Register with Peachjar
Select desired schools
Upload your flyer to Peachjar for approval

The flyer will automatically be submitted to the District for review and approval. District staff will review the material and approve or deny based on the standards described above. Flyers must be submitted by Tuesday and Thursday at noon for consideration of release that afternoon. Once approved, the flyer will be emailed to parents and posted online.

Enrichment and partner community organizations are subject to Peachjar’s service fee when a flyer is posted to promote an activity or event with a participation fee. Peachjar's service fee also applies to activities that are held without charge but may entice participants to join a fee-based program or purchase products or services (e.g. a soccer league that offers free clinics).

Instructions for Schools

Individual schools may only post flyers for their site that promote information and events related to:

School
Parent-Teacher Associations (PTAs)

Each school site has its own Peachjar administrator who uploads these flyers. Please contact your school office if your flyer falls under one of the categories above.

All other requests should be forwarded to communicationsoffice@vcusd.org for district approval.

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