Accounts Payable is responsible for paying invoices to all of our suppliers, utility companies, outside consultants and processing employee reimbursements for business-related expenses. The approved invoices and employee requests are to be paid within 30 days of invoice date.

Accounts Receivable team is primarily responsible for creating invoices requested by other departments relating to reproduction, categoricals, grants, and substitute billings.

• Maintenance and Operations establishes the receivables for facility rentals by outside entities.
• Transportation generates the billings for buses used by school sites and outside vendors.
• Payroll and Benefits initiate the invoices for retirees dental and vision and employee salary overpayments and overuse of leave.
• Child Development generates invoices for their child care programs.
• Special Education processes billings for other districts’ special education students receiving services provided by Vallejo City Unified School District.
• Student Nutrition Services creates invoices for rebate billings and state and federal reimbursements.

School districts have the responsibility to effectively manage and safeguard the district’s assets and resources in order to help achieve the district’s goals for student learning. VCUSD utilizes AssetMaxx and Incident IQ software to help track and manage our assets. Equipment is an item with a useful life of more than one year and an acquisition cost of $500 or more.

Once asset-tagged equipment items are delivered from the district warehouse to schools or departments, it is the site or department’s responsibility to utilize Incident IQ for any location or personnel changes associated with the asset-tagged item.

If you have any questions or need assistance, please email sgeringer@vcusd.org.

Postage

Postage for all mail will continue to be done here at the District Office. Please continue to send sealed mail that requires postage to the District Office.

Mailing jobs requiring printing, envelope stuffing and sealing will need to be requested through the SCOE Print Shop. Once those envelopes are delivered to VCUSD's Warehouse, they will be postage stamped and go out in the mail. 

Bulk Mail

Bulk mail is defined as 200 pieces of mail or more of identical weight. All bulk mail must have printed permit information on the envelope that can be printed through SCOE.

Sending mail using bulk mail saves the district money. If you are unsure if a mail job would qualify as bulk mail, please email mailroom@vcusd.org.